You have made a smart decision to purchase software for your hotel maintenance. Now, make the smartest decision to choose Coba CMMS. Our features are practical, our platform is easy to use and our dedication is unparalleled.
The Coba team of designers, developers and service agents is dedicated to the success of each of our clients. From our first-hand knowledge of the hospitality industry and from listening and responding to our customers’ needs, we have built our program to be practical, comprehensive and easy to use, making Coba CMMS the industry leader in maintenance software.
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Safety & Risk Management
Work Order Mobility
Frequently Asked Questions
Management companies traditionally encompass an array of brands, spread out over many regions and states. Coba CMMS raises the bar to ensure that the entire portfolio is performing at the same peak level and allows any member of the executive team to view progress and problems, in real-time, from any computer or smart device. This level of insight gives the upper management the first opportunity to provide assistance, direct toward better practices and cut unnecessary spending.
When your portfolio involves several different brands, under several different franchise companies, it is difficult to manage effectively. Coba CMMS not only allows for specific brand-required inspections and reporting, it also enforces YOUR requirements.
Coba Gold Hammer App allows all executive - level management full access to important maintenance information right from the phone or tablet. If you are stuck at the home office, trotting the globe or performing a property walk, you have real-time information on current and recent work orders, inspections and PMs, Key Performance Indicators, property vendors and room history reports.
Coba Executive CMMS is updated every few minutes with KPIs on PM performance, Work Order Turnaround, Inspection Adherence, Out of Service rooms, and Can’t Fix Items. These KPIs are real-time and available for viewing on the Property Dashboard, the Executive Dashboard and the Executive Mobile Application.
Coba CMMS collects and stores all maintenance for up to five years, easily answering questions of asset deficiencies, where to spend capex dollars and how to best support your properties. Reporting is easy, customizable and available anytime for property staff and asset performance and property budget reviews.
The Coba program allows for any asset to be listed by the property team as CAN’T FIX, indicating that they do not possess the time, the knowledge, the money or the approval to make the repairs necessary to return this asset to perfection. This is where YOU come in! With the entire CAN’T FIX list on your mobile app, you can affect real change and assist your properties in real ways.
In order to remain a profitable enterprise, preventative maintenance should account for 80% of your entire hotel’s maintenance activities, with reactionary maintenance only taking up the remaining 20%. The Coba CMMS vision aligns with this goal. We schedule and track all Room Preventative Maintenance and Major Asset Inspections, designed to keep your hotel profitable.
Coba CMMS auto-schedules a set number of blank Room PMs one time a week. This set number is based on how many rooms the hotel has and how many times the management company requires all rooms to be PMed. Coba does NOT select the room number to be PMed because only the hotel staff knows which ones are occupied or vacant. Instead, Coba provides a color-coded list of all rooms in the hotel so that the staff can easily see which rooms have been without a PM the longest and which rooms have already been completed.
Because Coba is set up by each hotel’s specific inventory, the Room PM checklist is an accurate account of all assets in every room. Single Assets can be rescheduled or removed during the PM Approval Process. And if an asset is added anywhere in the hotel, the staff has the ability to add it to the inventory, checklists and schedules, at any time. This ensures that your inventory is always up to date and all assets are being properly maintained.
During the initial set up of the program for each of your hotels, Coba Inventory specialists collect actual due dates for all inspections. When an inspection is coming up, the program automatically schedules it for the chief engineer and gives him or her 28 days to complete it. Even a new Engineer will have all of the necessary information to be up and performing on day 1.
Coba’s team of award-winning hotel managers have created preventative maintenance routines for all major assets in the building. Coba CMMS auto-schedules these routines to keep your expensive assets alive longer.
The management team has the ability to create and track their own inspections or projects within the Coba CMMS program. Executive-level management can send a newly-required inspection to the Coba Customer Service team that will be pushed out to all of the properties within 48 hours of the request.
Because of the escalating prices of safety violations and insurance premiums, companies that focus on safety education, require safe practices and implement routine safety exercises will show a significant decrease in RISK, creating a significant increase in PROFITS. We, at Coba, know the importance of risk management and have designed our CMMS to educate the team, schedule safety-focused inspections and report any deficiencies to the management company. It is our desire that all guests and staff may sleep undaunted.
Coba CMMS© automatically schedules Safety Reviews to keep up with OSHA standards and to keep your staff members informed and safety-minded at all times. Along with a monthly safety inspection of all risk factors, Coba provides training on safety specific topics. Some examples include:
Right to Know Station
And Many More...
Keeping your major assets in peak condition not only saves your hotel from costly and unforeseen repairs, but also keeps your hotel safe and secure. Coba automatically schedules full inspections for every major asset. Some examples include:
Boiler or Water Heater Inspection
Air Handler Unit Inspection
AED Machine Inspection
And Many More...
Coba Consultants are also available for training and risk analysis of your hotels.
Chandler Griffith, Vice President
BB&T-CIC Insurance Services, Inc.
The amazing mobility of cloud-based technology is critical to the fast-paced and dynamic world of hospitality maintenance. Because Coba CMMS is available on any computer and any smart device, it guarantees a rapid response to customer needs and schedule adherence, with real-time updates and stored historical data. As an additional feature, Coba will also track major assets for repair history, which includes labor cost, vendor repair costs, estimated cost of future repairs and capex budgeting for the future.
Every member of the staff has access to Coba Maintenance via any computer, smart phone or tablet and can enter work orders from anywhere. There is no additional cost per person or per work order. With Coba’s unique design of integrating actual inventory, the work order entry is easy and work is easily trackable.
Work orders are transferred to the engineer's mobile app within seconds of being reported and the entire staff has real-time updates on all work orders. Notes on orders are always available to the front desk personnel and to managers. So when your customers have needs or have a need to know, you and your staff have all the tools to help.
Coba CMMS eliminates the need for paper. No more tracking down paper work orders, logging in paper binders or lugging around clipboards with tattered reports. Engineers can easily sift through all work orders from their mobile app and report on the status as they are working. The work and the time are logged immediately and available for review at any time.
Through the work order module, Coba CMMS tracks and reports on significant asset deficiencies. This takes the guess work out of decisions on where and when to spend money effectively. Coba CMMS also tracks and reports on the team’s response time and turnover time.
Your career in the hospitality industry is demanding, perpetual and many times a practice in effective juggling. We know that the decision to sign up with Coba CMMS is an investment of your time, energy and money, so we want to put your mind at ease. We have answered the most commonly asked questions and if you have any additional questions, please feel free to contact us through the Contact Page or call us directly.
After you sign up with Coba, we need a list of all hotels in the portfolio. Our inventory teams take over from there, gathering information from the sites on room listing, personnel, inspection dates and major asset inventory.
Once the inventory team has collected all information from the site, we organize it and enter it into the program so that each program is unique to the individual site. We set up room preventative maintenance schedules and inspection schedules for you and then schedule a 30 minute, live, on-line training session with the staff.
Once we have collected all of the necessary information, it takes less than 72 hours for our Coba Inventory Team to set up and schedule training for the property.
There is a one-time charge for set up of each hotel and this will vary depending on the situation. After training is completed, the only fees are the Monthly Maintenance Fees, which averages $250 per hotel. Please contact us for customized pricing for your hotel.
Each program comes with unlimited users, unlimited work orders and unlimited training. All upgrades sent during the life of the contract are also included. Once you decide on the features you wish to have, your monthly maintenance fee will not change for the duration of the contract.
Absolutely! Coba CMMS allows for additions and deletions of assets at any time and our Coba Support Team is on call to help with any changes you need along the way.
Coba CMMS stores up to five years of information on asset repairs, inspections, room history and all preventative maintenance.
Coba automatically schedules all preventative maintenance for rooms, major assets and common areas and is specific to each hotel’s inventory or schedule. It also allows for work orders, projects and checklists to be manually entered anytime you need them.